Bored of the heaps of paperwork and HR activities that you have to go through? Do you wish your HR processes could be more effective and efficient? You are not alone! Thus, each day, HR professionals have to engage in several repetitive clerical tasks.
Imagine if someone said to you that there is a way to save at least several hours in a week. Yes it is and the answer is HR software! Human resources software is the advancement in the business sector where the human resource management activities are automated and many activities that require a lot of effort and time are made easier.
This blog post will demonstrate how with the use of HR software time can be conserved and the operations of the HR department enhanced.
The Burden of Manual HR Processes
Statistics and Data
According to a report, on average, the HR specialists devote 14 hours a week to manual activities, including payroll calculation, records keeping, and compliance. The American Payroll Association in its report estimated that manual payroll alone takes an average of five to six hours in every pay period. Such statistics are not only about lost time, but the number of missed opportunities to communicate with employees and introduce change.
Common Challenges
The manual HR processes present various problems. The consequences of errors that may occur during payroll processing include creation of differences in the company’s figures, demoralized employees and in some cases lawsuits.
Disorganization of online HR records makes the company susceptible to losing important documentation regarding its employees as well as any compliance issues. It can become a problem even for the most efficient and well-equipped HR departments because of the intense paper flow, which leads to the decrease of employees’ efficiency and, ultimately, burnout.
The Best HR Software Features That Save You Time
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Payroll Automation
Automated payroll processing is one of the best features in HR software for saving time. Automation helps to reduce the chance of error, so that employees are paid on time and accurately. This feature can save HR professionals up to several hours per pay period.
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Employee Self-Service Portals
Think about a company where employees can change their personal information, apply for a leave or check their pay check without swamping that of the Human Resource department. This dream is made possible by employee self-service portals.
Thus, employee self-service portals are information technology systems that have opened the way towards such sweet-sounding dreams of human resources managers. These portals decrease the workload on the HR departments since the employees are given the ability to manage their data.
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Tracking time and attendance
It is no longer manageable to keep records of employees’ working hours in traditional and conventional ways. Among the tools offered by the HR software there are available time and attendance trackers that help to establish schedules and prevent the violation of the laws regulating employment. Automation is time efficient and besides this, it also limits many occasions of and variability from mistake making
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Performance Management
It can be difficult to conduct performance reviews. Performance management is made easier with HR software. These tools provide continuous feedback, automated performance evaluations and goal tracking. This makes it easier for HR managers to monitor and improve employee performances.
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Recruitment and Onboarding
Finding and selecting employees and training them is one of the most elaborative yet vital processes of an organization. These are made easier by the HR software which involves the posting of the jobs and the tracking of the candidates. Onboarding checklists can also be automated as you have already seen from the previous example. This leads to a smooth implementation of new employees as well as is time saving for professionals in the HR department.
Real-World Examples & Case Studies
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Case Study 1 Willmotts Transport Ltd
Willmotts Transport Ltd could not imagine managing their HR without software. The company centralized all of its HR information which saved significant time. The software simplified their processes and allowed HR staff to concentrate on strategic initiatives instead of administrative tasks.
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Case Study 2 – Open GI
Open GI, a fintech firm, saw 80% less time spent on HR activities after implementing software. The software’s ability to streamline processes enabled the company to allocate resources towards business growth and innovation.
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Quotes from HR professional
I can’t believe the amount of time we have saved since adopting our HR software. Jane Doe is the HR Manager at TechCorp. She says that it has been a game changer for her department. The automation and self service features have reduced our workload significantly.
Quantifying time savings
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Time Savings in Payroll Processing
The automated payroll processing system can save the HR department up to six hours each pay period. The time saved allows HR professionals the opportunity to concentrate on tasks that are strategic and add value to an organization.
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Reduced Administrative Work
Self-service can reduce administrative tasks by up to 40%. Employee self-service allows HR to spend less time on routine tasks and more time on strategic initiatives.
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Efficiency Gains in Recruitment
Automating the posting of jobs and tracking of applicants is one way that HR software can speed up recruitment. Open GI, for example, reported a 80% reduction in operational HR time. This highlights the efficiency gains possible through automation.
HR Software: Additional Benefits
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Increased Accuracy
Automating payroll, attendance tracking and employee records reduces the possibility of error. For employee trust to be maintained and for compliance with labor laws, accurate data is essential.
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Compliance Enhanced
By automating the recording and reporting process, HR software ensures compliance with labor laws. HR professionals can rest assured that they are not at risk of legal problems or non-compliance.
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Employee Satisfaction
Employee satisfaction and retention are positively impacted by efficient HR processes. Employees are more engaged when they can access information easily and get timely responses.
How to Choose The Right HR Software
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Important Considerations
Consider factors like features, cost, and scalability when selecting HR software. Choose a solution which can grow along with your organization.
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Tips for Implementation
Implementing HR software successfully requires planning and execution. To ensure a smooth transition, train your HR team, explain the benefits of the new system to employees and offer ongoing support.
The conclusion of the article is:
HR software has a number of benefits. These range from improved accuracy and time savings to increased compliance and employee satisfaction. HR professionals are able to focus on strategic initiatives and business growth by automating manual processes.
The potential for HR software to transform your business is enormous. Time savings are enough to make this an investment worth making. Consider exploring the worlds of HR software if you have been struggling to complete time-consuming tasks in HR. The right HR software can revolutionize the HR department of your company and help it achieve success.
